Upcoming Meetings

Nov 28

Crisis-Savvy Communication

A crisis can take many forms and happens with little or no notice. Is your company ready?

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Dec 12

IABC Colorado Holiday Party

Toast the holidays, our volunteers and board members!

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Board Job Descriptions

Elected annually by Chapter membership, IABC Colorado’s Board of Directors manages the ongoing activities of the chapter. To that end, each officer is responsible for the following duties, which he or she may handle personally or delegate to a volunteer.

President Duties and Responsibilities

  • Primary spokesperson and community representative – Serves as the representative to the broader community regarding the chapter, accreditation and the association.

  • Primary liaison to the region and international leadership and staff – Maintains contact, connects other board members to resources, attends region meetings (or appoints delegates), voting on region issues, giving feedback from chapter members, ensures compliance with IABC’s mission, goals and direction.

  • Presiding leader of the chapter – Leads board planning and meetings, sets expectations of other board members, oversees board activities, keeps board members informed and provides resources, listens to member concerns, recruits volunteers, identifies and creates development opportunities for board members.

  • Primary fiscal authority – Monitors use and accounting of chapter monies and resources.

  • Serves on Nominating Committee.

President-elect Duties and Responsibilities

  • Secondary spokesperson and community representative – Serves as backup representative to the broader community regarding the chapter, accreditation and the association.

  • Secondary liaison to the region and international leadership and staff –Attends region meetings as Junior Delegate, voting on region issues, backup to president.

  • Secondary leader of the chapter – Leads board activities as requested by president or in president’s absence, recruits volunteers for committees, provides counsel and support to president.

  • Serves on Nominating Committee.

  • Oversee/Lead Bronze Quill Committee and Program.

Past President Duties and Responsibilities

  • Coordinator of special projects.

  • Secondary liaison to the region and international leadership and staff –Attends region meetings as Junior Delegate, voting on region issues, backup to president.

  • Chapter counsel/consultant – Provides counsel and support to president and other board members.

  • Recruits and chairs Nominating Committee and chairs Chapter Management Awards Committee.

  • Coordinates review/documentation of chapter’s activities for the year – Including, but not limited to, updating role descriptions, updating strategic plan, documenting committee activity, reviewing sponsorship materials, drafting annual report.

Vice President of Professional Development Duties and Responsibilities

  • Plans and implements professional development activities – Uses member research to identify topics, plans a 12-month calendar of events, recruits/negotiates/manages/thanks speakers, contracts speakers, coordinates venue/food, leverages local, region and international resources where possible. The chapter anticipates as many as 12 professional development events in a calendar year.

  • Measures events – Conducts event evaluations and communicates results to board members and speakers.

  • Recruits and leads Professional Development Committee – Identifies new volunteers, follows through on potential volunteers sent to them by others, leads committee meetings, oversees activities of committee members, identifies and trains successor.

  • Provides event marketing content/messages – Collaborates with other board members to ensure appropriate content for event promotional messages, keeps other board members informed about upcoming events.

  • Manages events – Attends events, makes introductions, announcements and appreciations (or coordinates others).

  • Maintains professional development budget, records and materials – Manages professional development records and provides reports, manages professional development marketing messages, prepares and manages budget for the membership function.

  • Manages speaker gifts – Identifies, purchases and distributes speaker gifts.

Vice President of Membership Duties and Responsibilities

  • Creates and manages new member recruitment plan – Leads planning and implementation of efforts to bring in new members, including follow through with prospects, growth and upkeep of prospect list.

  • Creates and manages member retention plan – Leads planning and implementation of efforts to retain members, welcomes new members (via phone, email, in person), follows through with lapsed members and managing marketing messaging to members, receives and reviews monthly rebate report from IABC International.

  • Recruits and leads Membership Committee – Identifies new volunteers, follows through on potential volunteers sent to them by others, leads committee meetings, oversees activities of committee members, identifies and trains successor.

  • Coordinates planning and implementation of member networking events – Prepares plans, assigns tasks, oversees implementation, including message development and logistics requirements.

  • Coordinates planning and implementation of event hospitality activity – Prepares plans, assigns tasks and oversees implementation of hospitality activities to welcome members and guests to events.

  • Creates, manages and communicates new and existing member benefits – Collaborates with other board members to plan, implement and communicate new benefits.

  • Maintains member budget, records and materials – Manages member records and provides reports, manages member marketing messages, prepares and manages budget for the membership function.

  • Conducts membership research – Leads implementation of member/lapsed member survey/focus groups/interviews to determine member needs, interests, concerns and ideas.

Vice President of Finance/Treasurer Duties and Responsibilities

  • Coordinates preparation and management of chapter budget – Provides budget materials and counsel to other board members, monitors budget monthly.

  • Manages chapter financial accounts – Maintains accounts, monitors account records and documentation, pays invoices/bills, manages board member reimbursement, responsible for handling of funds collected at chapter meetings, provides chapter financial reporting.

  • Manages chapter financial policy – Coordinates review and development of policy related to fiscal processes, saving and spending.

  • Coordinates year-end reporting – Prepares year-end reporting for tax and IABC International (due January 31)

  • Coordinates management of chapter sponsorship program – Manages materials and policy, including managing a director to focus on sponsorship when possible.

  • Recruits and leads finance committee – Including identifying and training successor.

Secretary/Administrator Duties and Responsibilities

  • Coordinates board meetings – Manages all logistics for board meetings (including agenda), keeps official board meeting records/notes, ensures availability of necessary meeting tools and resources.

  • Maintains chapter documentation – Collaborates with other board members to maintain board meeting notes, committee meeting notes, bylaws, records and archives; coordinates major reviews and revisions to key chapter documents such as bylaws and policies; identifies ways to improve documentation; posts documents on online board space.

  • Manages chapter business materials – Manages chapter business materials including the ordering of board member name badges and business cards (as appropriate); monitors  and appropriately distributes correspondence sent to the IABC Colorado chapter post office box.

  • Recruits and leads Administration Committee – Identifies new volunteers, follows through on potential volunteers sent to them by others, leads committee meetings, oversees activities of committee members, identifies and trains successor. 

Vice President of Communication Duties and Responsibilities

  • Creates and manages chapter external/member marketing communication plan – Collaborates with other board members to create/update and implement chapter marketing communications plan, including a stakeholder analysis at the start of each board year. This covers both internal and external communications for the chapter, integrating all available communications channels.

  • Creates, manages and measures communications channels – Identifies new channels, manages messaging in all communications channels (email, paper, microblogging, website, etc.), collaborates with Membership VP to survey members on success of communications efforts, conducts other measurement where appropriate (e.g., email and web analytics).

  • Recruits and leads Communication Team – Identifies new volunteers, follows through on potential volunteers sent to them by others, leads committee meetings, oversees activities of committee members, identifies and trains successor.

  • Implements all formal communications to members and prospects – Collaborates with other board members to incorporate their messaging, produce materials and content, distribute; including all professional development, networking and prospecting activities; including special communications efforts as requested by the board.

  • Oversees all community and media relations – Coordinates committee members in conducting media relations and community relations efforts to reach prospects and create greater awareness of chapter benefits and activities, oversees the creation and distribution of press releases and other outreach.

  • Maintains Communication budget, records and materials – Manages communications records and provides reports, prepares and manages budget for the communication function.